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A001

Establish input data policy

Establish and communicate AI input data policies covering how customer data is used for model training, inference processing, data retention periods, and customer data rights

Keywords
Data Retention
Model Training Data
Opt-Out
Application
Mandatory
Frequency
Every 12 months
Type
Preventative
Crosswalks
Article 11: Technical Documentation
A.7.2: Data for development and enhancement of AI system
A.7.3: Acquisition of data
MEASURE 2.10: Privacy risk assessment
DSP-11: Personal Data Access, Reversal, Rectification and Deletion
DSP-12: Limitation of Purpose in Personal Data Processing
DSP-13: Personal Data Sub-processing
DSP-14: Disclosure of Data Sub-processors
DSP-15: Limitation of Production Data Use
DSP-16: Data Retention and Deletion
DSP-09: Data Protection Impact Assessment
DSP-20: Data Provenance and Transparency
DSP-23: Data Integrity Check
Defining and communicating input data usage policies. Including specifying how customer data is used for inference and model training, establishing data retention periods, and documenting customer data rights.
A001.1 Documentation: Policy for input data ownership, usage and retention

Typically demonstrated by Terms of Service, Privacy Policy or Data Processing Agreement

Category

Legal Policies
Terms of ServicePrivacy PolicyDPA
Universal
Implementing technical controls to enforce data retention and deletion policies. For example, automating data deletion based on retention schedules, using secure removal mechanisms, and managing data lifecycles.
A001.2 Config: Data retention implementation

Screenshot of automated deletion implementation or data lifecycle system - may include cron job or scheduled task deleting expired data, deletion script in Python/Bash with retention period logic, data lifecycle management tool configuration (e.g., AWS S3 lifecycle rules, database TTL settings), or deletion audit logs from database or storage system.

Category

Technical Implementation
Engineering CodeEngineering Practice
Universal
Documenting processes for handling end-user data subject rights. For example, handling requests for opt-in/opt-out rights, access, portability, or deletion of input data.
A001.3 Documentation: Data subject right processes

May be included in DPA, GDPR appendix, External Privacy Policy or similar internal or external policies documenting processes for data handling

Category

Legal Policies
Data Processing AgreementPrivacy Policy
Universal

Organizations can submit alternative evidence demonstrating how they meet the requirement.

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